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Academic progression

Academic progression is the way we describe the progress you are making towards completing your degree requirements.
  1. Academic progression
  2. Academic progression support

Academic progression

If you are enrolled in an award course, you need to meet the progression requirements for that course. This means you need to satisfy all course requirements and faculty rules within the maximum completion time allowed. These requirements are outlined in your faculty resolutions in your handbook.

What happens if you're not meeting academic progression

We understand there are times where it can be more challenging to keep up with your studies. This is why we have a staged process to ensure we can identify students as early as possible and offer the support they need for their individual situation to be able to get back on track with their studies.

There are a range of indicators we use to work out if a student may need academic advice or other support for their learning.

The framework behind the academic progression process is outlined in Part 15 of the Coursework policy 2014.

We may identify you as needing support if:

  • your semester average mark is less than 50 percent
  • you fail to pass the same unit of study twice
  • you don't pass compulsory units of study, field work, clinical work, practicum or other professional experience
  • you receive a Fail, Discontinue - fail or Absent fail grade in more than 50% of the credit points you are enrolled in for that semester.

Stage 1

The first time you meet one or more of these criteria, we will email you to let you know, outline where you are falling behind and offer support to help you get back on track.

You’ll be given the opportunity to talk to an academic advisor and complete a questionnaire to help you identify what may be impacting your studies.

Stage 2*

If you continue to not meet progression for a second time (meeting one or more of our indicators again), you may progress to stage 2.

This is another opportunity to understand what's impacting you and get the support you need. It’s important you follow the steps in your email to access academic advice and the support tools provided so you don’t progress through to stage 3.

Stage 3

At this stage, you will be asked to ‘show good cause’ to continue in your award course.

This means submitting a written submission to your faculty or school to give a reason and provide evidence of why you were unable to meet your progression requirements.

* There are some scenarios where you will skip stage 2 and move to stage 3 where you will be asked to show good cause. For example, if you are enrolled in an award course that is two years or less.

Preparing your show cause submission

Your show cause notification will include information on what you need to provide in your letter, how to submit it through Sydney Student and the deadline for when you need to make your submission. The main purpose of your show cause letter is to:

Support writing your show cause letter

Your student representative organisation can provide advice and support when preparing a show cause submission:

1

Explain the circumstances that have negatively affected your study performance

  • describe the circumstances that have impacted you and how they were out of your control
  • describe how the circumstances affected your studies
  • explain how these impacts were out of your control
2

Demonstrate that you will be able to meet progression requirements

  • describe what steps you’ve taken to resolve these issues so that your performance can improve next semester.
  • What will you do in the future to address the circumstances affecting you
  • Think about the services available that may help you achieve this.
3

Provide supporting documents

You may want to submit documents with your show good cause letter to show how your circumstances have impacted on your academic progression.

These might include:

Receiving an outcome

Once you have submitted your letter, your faculty will make a decision based on the explanation and evidence you’ve provided. It can take up to XXXXXXXX

Due to the tight timelines surrounding results and holidays, formal decisions on show cause are often not made until after the start of the next semester. 
 

If the faculty decide you have shown good cause they will:

  • allow you to re-enrol

If they decide you have not shown good cause, then they may:

  • allow you to re-enrol with conditions (for example passing a unit of study within a set period of time)
  • exclude you from your award course for two years.

If you are allowed to re-enrol, with or without restrictions, and you do not meet the academic progression requirements in the next semester, you may be asked to show good cause again.

Exclusion

Unfortunately, if we do not accept the reasons and plan put forward at the Stage 3 Show Cause stage, then you will be excluded from re-enrolling in your course. We will email you to notify you of this decision. 

To be excluded means that you will not be permitted to re-enrol in your course or any other course at the University for at least four consecutive semesters (two calendar years).

If you are in international student this is likely to affect your student visa status, and we are obliged to inform the appropriate government department about any exclusion. For any questions about your visa requirements you can contact the international compliance team at student.compliance@sydney.edu.au 

Can I appeal the decision?

Yes, if you’re excluded from your course or do not agree with the conditions of your re-enrolment, you can appeal the decision. 

The email you receive with your decision will include information on how to appeal.

If you’re appealing against an exclusion decision, you should continue to attend any classes you’re enrolled in while your appeal decision is pending. Even if we make the decision to exclude, we do not immediately cancel your enrolment because you can appeal. You are allowed to continue under a conditional enrolment pending an appeal. 

Can I apply for readmission?

After two years, you can apply to return to the same award course, as long as it is still offered by the University. In your application you will need to show that during your period of exclusion you have taken steps to strengthen your skills, such as studying or work experience, to help improve your chances of academic success should you be allowed to return 

I received an academic progression register letter, what should I do?

If you’ve received a letter it’s because we’ve identified that you may need additional academic advice or support with More...

I have submitted my show good cause letter, should I still enrol?

If you have submitted your show cause documents and you’re waiting for a decision, you should enrol in classes and continue More...

I failed a unit of study, what should I do?

Don’t panic. Failing a unit is of course disappointing but the important thing is to take some time to work out what it is More...

Have a question?

I received an academic progression register letter, what should I do?

If you’ve received a letter it’s because we’ve identified that you may need additional academic advice or support with More...

I have submitted my show good cause letter, should I still enrol?

If you have submitted your show cause documents and you’re waiting for a decision, you should enrol in classes and continue More...

I failed a unit of study, what should I do?

Don’t panic. Failing a unit is of course disappointing but the important thing is to take some time to work out what it is More...

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or +61 2 8627 1444 (outside Australia)

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Last updated: 10 September 2021

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