Skip to main content

Special consideration and arrangements

Supporting documents

COVID-19 update: eligibility and supporting documents

As a result of COVID-19, there may be circumstances out of your control that impact on your ability to complete an assessment task. This may include self-isolation, travel bans, carer responsibilities, work commitments, attendance requirements or IT issues impacting online study. 

Check our Coronavirus advice page for information on applying for special consideration and documents required in these situations. Be aware as an an alternative to a medical certificate or other medical documents, you can submit a student declaration, with any available supporting evidence, that describes the misadventure, illness or injury that you suffered and for how long.

If you have an exam scheduled between 10pm and 7am in the timezone you're living in, you may be eligible for a special arrangement

You will need to provide specific supporting documents with your application.

You may be required to supply originals of these documents at any time during your studies at the University. The acceptable formats for your documents are pdf, tif, tiff, gif or png. Word file formats (doc and docx) are not accepted.

These documents need to include the period of time in which you have been impacted, for example the start and end date of your illness, injury or misadventure. 

Your documents need to be in English. To translate non-English language documents you will need to contact an accredited translation agency, such as NAATI.

Conditions of a sensitive or confidential nature

If your circumstances are of a sensitive nature, please indicate when you expect you will be able to complete your assessment or return to your studies. If you need more time at the end of this period, you can submit another application. 

You are not required to disclose the nature of your illness, injury or misadventure. In these circumstances:

  • your professional practitioner can select 'the student is suffering from an illness of a confidential nature' on the Professional Practitioner Certificate
  • when you complete the student statement section of your application, you can state the basis of your request and that your condition or circumstances are of a confidential nature. 

Documents for special consideration

Provide one of the following documents:

  • Statutory declaration and appropriate supporting documents (for example, eviction notice, police report).

Provide either of the following documents accompanied by relevant supporting documents: 

Only dates on the above documents will be applied, so if you are experiencing ongoing effects limiting your ability to study or complete assessments, you need to provide a professional practitioner certificate and any travel-related evidence indicating the extended dates of impact.

Provide the following documents:

If you are unable to obtain a professional practitioner certificate, include a statutory declaration outlining your circumstances, accompanied by supporting documents. Your statutory declaration needs to indicate how your ability to study has been impacted by your circumstances and when you expect to be able to complete your assessments or return to your studies.

Provide following documents: 

Documents for special arrangements

A copy of the summons, subpoena, court order or notice of selection for jury duty stating:

  • your full name and
  • the reason for your commitment
  • date/s of attendance required.

A signed certificate on an official letterhead from a medical practitioner/midwife/relevant adoption agency stating:

  • expected date of birth/adoption
  • either the period of time when your ability to study or complete assessments will be limited, or when you expect you'll be able to complete your assessments or return to your study.
  • A signed and dated statement that includes your name, from your imam, pastor, rabbi or equivalent spiritual or community leader.

Types of documents

Professional practitioner certificate

This certificate needs to be filled out, signed and stamped by a registered medical/health practitioner who is not related to you. You can download and print the form (pdf, 320KB).

The certificate needs to be completed in full and include an evaluation of the duration (giving start and end dates) of impact and degree of impact that the illness, injury or carer’s duties have had on your ability to attend classes and learn or to complete assessments.

Statutory declaration

A statutory declaration is a signed, written statement that allows a person to declare something to be true in the presence of an authorised witness. You'll need to use a NSW statutory declaration form and have it signed by a Justice of the Peace.

Your statutory declaration should include:

  • your full name and student number
  • a statement about the impact of the illness, injury, misadventure or essential commitment on your ability to attend classes, learn or complete assessment requirements
  • a statement describing the duration of this impact (including a start and end dates)
  • if your circumstances are of a sensitive nature, please indicate when you expect you will be able to complete your assessment or return to your studies. If you need more time at the end of this period, you can submit another application.
  • details of any group work that might be affected.

Obituary, funeral notice or funeral program

A dated obituary from a newspaper, a funeral notice or funeral program that includes:

  • the full name of the deceased person
  • the funeral date.

If you need to travel interstate or overseas for the funeral, you will need to provide supporting documents such as a travel itinerary or statutory declaration for the additional time you are away.

Eviction notice

The notice needs to include:

  • official landlord (if applicable) or residential agency letterhead
  • your full name
  • date of terminated tenancy
  • signature from appropriate representative
  • representative phone number
  • date the notice was created.

Police report

This is produced by the police and should include:

  • your full name
  • a claim number or charge sheet
  • a signature from police
  • a police phone number
  • the date the report was created
  • the date the incident occurred.

If a police report is unavailable when you submit your application, you will need to provide a statutory declaration that includes how the incident has affected your studies, along with a COPS event number, which is evidence a crime has been reported.

Official letter

This should be written on an official letterhead and needs to include:

  • your full name
  • the details of your unexpected commitments
  • the impact on your ability to study
  • a physical signature and phone number of an appropriate representative
  • the date the statement was created.

Student Declaration

The University wishes to avoid placing an additional burden on the health care system during the COVID-19 crisis. As an alternative to a medical certificate or other medical documents, you can submit a student declaration, with any available supporting evidence, that describes the misadventure, illness or injury that you suffered and for how long. The conditions for making student declarations are outlined in the template.

Professional practitioner certificate

316.9KB
Download PDF

Student Centre

Limited service

As a precaution, we’re currently closed for in-person enquiries.

Find out more about our service

Phone

1800 SYD UNI (1800 793 864)
or +61 2 8627 1444

Opening hours: 9am to 5pm, Monday to Friday.

Online

Last updated: 28 July 2020

Website feedback

Tell us if you’ve spotted a typo or something else wrong with this page.

Thank you

Your feedback has been sent.

Sorry there was a problem sending your feedback. Please try again

You should only use this form to send feedback about the content on this webpage – we will not respond to other enquiries made through this form. If you have an enquiry or need help with something else such as your enrolment, course etc you can contact the Student Centre.

Cancel