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Honorary Award Conferral Privacy Collection Notice

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This privacy collection notice applies to registration and attendance at all events associated with conferral of the University of Sydney honorary award recipients (honorary doctorates and honorary fellowships), in accordance with honours bestowed under the Selection of Candidates for Honorary Awards Policy 2015. Honorary award conferrals typically include a pre-reception, graduation ceremony, and post-celebratory function.

When you apply to register your attendance for your conferral and associated events, the University of Sydney will collect the following personal information:

  • name (including title and post nominals)
  • preferred name (as you would like it to appear on your Testamur and the graduation program)
  • academic qualifications
  • contact details (email and phone number)
  • accessibility and dietary requirements
  • measurements (height and head circumference in centimetres) for regalia
  • car registration information for parking permit purposes
  • details of VIP guests (title, name, relationship to you and email addresses).

You are not required by law to supply us with your personal details for the above purposes, however, if you choose not to provide the information requested, it may not be possible for the University to accommodate your requests to attend your conferral and associated events.

We have received information about you in confidence from third parties as part of our nomination process, including personal statements from referees. This information will be used to draft your honorary award citation. We will ask you to verify the information provided in the citation prior to your conferral.

If you accept your honorary award and agree to proceed with conferral, your personal information will be used by University staff responsible for honorary awards and conferral ceremonies, to:

  • correspond and communicate with you to inform you about the ceremony and associated events
  • provide you with requested information and service
  • perform analysis, reporting and quality assurance
  • seek feedback on the services and event management
  • maintain or update your profile within our systems and databases
  • comply with other legal or University obligations.

The University may use generative artificial intelligence (AI) and other machine learning tools to:

  • improve administrative processes and service delivery
  • perform quality assurance and planning.

Where these tools are used, your personal information will be handled in accordance with the University’s Privacy Policy and applicable privacy laws.

For some events, it may be necessary for the University to share your personal information with external organisations such as event contractors or media organisations, as necessary, to support the operations of your conferral and associated events. The University will not otherwise disclose your information without your consent, unless required or authorised by law.

Your personal information is stored securely in University systems in accordance with:

You have the right to request access to and correct any personal information concerning you held by the University. For more information, please contact privacy.enquiries@sydney.edu.au. 

If you believe that the University or a member of staff has not handled your personal information in a way that you expect, you can make a complaint.