The University is committed to protecting the privacy of students, parents and/or guardians, teachers and career advisors. This privacy notice explains how we collect, use and disclose personal information that is collected when you register for our diverse range of Faculty-based educational, outreach, engagement programs and initiatives aimed at high school students.
The University uses various online registration, booking, event management and survey platforms to support the administration and delivery of its Faculty and School programs, including the collection and management of personal information relating to school and student event registrations, participation, attendance, communications and feedback.
For these programs, we may collect the following personal information:
Where you are under 18 years of age, parent or guardian consent may be required for your participation in certain non-school organised programs and activities. Where required we may also collect personal information you provide about others, such as your parents’ or guardians’ contact details for emergencies; please let them know if you share their information with us.
You are not required by law to supply us with your personal details for the above purposes, however, if you choose not to provide the information requested, it may not be possible for the University to register your participation in our outreach and engagement programs.
For events coordinated with schools, schools will provide the University with participant and student information, including any special requirements, adjustments or dietary needs to support the program administration, communication and attendance management.
Your personal information will be used to support your participation in the events and operations for programs and initiatives that you register for, or that your school registers on your behalf. This includes to:
For Faculty events that you register directly for, we may also send you communications about other related events that may be of interest to you. If you choose to receive further information from the University, your personal information name, email, area of interest will be shared with Sydney Future Students and stored in secure platform to provide you with these updates. You can unsubscribe from these updates at any time.
For some of the programs it may be necessary for the University to share your personal information and your engagement and participation information with your school or your parent or guardian.
We may also use your information in anonymised form for reporting or statistical purposes relevant to our functions and activities.
The University will not otherwise disclose your information without your consent unless required or authorised by law.
Your personal information is recorded in the University's secure systems and student management environments.
The University has security measures in place to safeguard personal information from misuse, and unauthorised access, use, modification or disclosure, including those in the University’s Cyber Security Policy 2019 and Acceptable Use of ICT Resources Policy 2019 . We retain your personal information in accordance with our Recordkeeping Policy 2017.
Your personal information will be retained for a short period of time in line with our legal and business obligations. We dispose of personal information securely and retain personal information safely and securely, in accordance with our Recordkeeping Policy 2017 and in accordance with the State Records Act 1998 (NSW).
You have the right to request access to and correct any personal information concerning you held by the University. For more information, please contact privacy.enquiries@sydney.edu.au.
If you no longer want to receive updates from Sydney Future Students regarding study opportunities at the University of Sydney, please contact prospective.students@sydney.edu.au.
If you believe that the University or a member of staff has not handled your personal information in a way that you expect, you can make a complaint. Find out more about making a privacy complaint.