Victor Cromack and Melba Alma Harris Cromack Scholarship

1. Background

a. This Scholarship has been established to provide financial assistance to a PhD student who is undertaking research in chemistry.

b. This Scholarship was established by a gift from Melba Alma Cromack.

2. Eligibility

a. The Scholarship is offered subject to the candidate having an unconditional offer of admission or being currently enrolled to study full-time in a PhD within the School of Chemistry, Faculty of Science at the University of Sydney.

b. Candidates must be willing to conduct research in chemistry.

c. Candidates must be a domestic student.

d. Candidates must also hold at least one of the following:

I. an Honours degree (First Class) or equivalent in chemistry, or
II. Masters degree with a substantial research component.

e. Candidates must have applied and assessed for Research Training Program (RTP) stipend Scholarship for the relevant research period.

f. Candidates for the primary scholarship cannot be in receipt of an RTP or equivalent primary stipend scholarship.

3. Selection Criteria

a. The successful candidate will be awarded the Scholarship on the basis of academic merit determined by the RTP ranking procedures.

b. The successful candidate will be awarded the Scholarship on the nomination of the Head of School of Chemistry in consultation with the Director of Postgraduate Admissions and Scholarships, School of Chemistry.

4. Value

a. The Scholarship will provide a stipend allowance equivalent to the minimum Research Training Program (RTP) Stipend rate (indexed on 1 January each year) for up to 3 years, subject to satisfactory academic performance.

b. The PhD recipient encouraged to complete their PhD in 3 years but may apply for an extension of the primary stipend allowance for up to 6 months.

c. Periods of study already undertaken towards the degree prior to the commencement of the Scholarship will be deducted from the maximum duration of the Scholarship excluding the potential extension period.

d. The Scholarship is for commencement in the relevant research period in which it is offered and cannot be deferred or transferred to another area of research without prior approval.

e. No other amount is payable.

f. The Scholarship will be offered subject to the availability of funding.

5. Eligibility for Progression

a. Progression is subject to attending and passing the annual progress evaluation.

6. Leave Arrangements

a. The Scholarship recipient receives up to 20 working days recreation leave each year of the Scholarship and this may be accrued. However, the student will forfeit any unused leave remaining when the Scholarship is terminated or complete. Recreation leave does not attract a leave loading and the supervisor's agreement must be obtained before leave is taken.

b. The Scholarship recipient may take up to 10 working days sick leave each year of the Scholarship and this may be accrued over the tenure of the Scholarship. Students with family responsibilities, caring for sick children or relatives, or experiencing domestic violence, may convert up to five days of their annual sick leave entitlement to carer’s leave on presentation of medical certificate(s). Students taking sick leave must inform their supervisor as soon as practicable.

7. Research Overseas

a. The Scholarship recipient may not normally conduct research overseas within the first six months of award.

b. The recipient is required to follow official advice from the University and Department of Foreign Affairs and Travel in light of travel restrictions due to Covid-19.

c. The Scholarship holder may conduct up to 12 months of their research outside Australia. Approval must be sought from the student's supervisor, Head of School and the Faculty via application to the Higher Degree by Research Administration Centre (HDRAC), and will only be granted if the research is essential for completion of the degree. All periods of overseas research are cumulative and will be counted towards a student's candidature. Students must remain enrolled full-time at the University and receive approval to count time away.

d. If the recipient is conducting research outside of Australia, the recipient acknowledges that the University of Sydney is not liable for any costs incurred. This includes but is not limited to: cost of travel and transfers (unless stated under section 4 (Value) of this scholarship to amount listed), delays due to travel restrictions or State and/or Federal quarantine requirements on their return to Australia.

8. Suspension

a. The Scholarship recipient cannot suspend their award within their first six months of study, unless a legislative provision applies.

b. The Scholarship recipient may apply for up to 12 months suspension of the Scholarship for any reason during the tenure of the Scholarship. Periods of Scholarship suspension are cumulative and failure to resume study after suspension will result in the award being terminated. Approval must be sought from the student's supervisor, Head of School and the Faculty via application to the Higher Degree by Research Administration Centre (HDRAC). Periods of study towards the degree during suspension of the Scholarship will be deducted from the maximum tenure of the Scholarship.

9. Changes in Enrolment

a. The Scholarship recipient must notify HDRAC and their supervisor promptly of any planned changes to their enrolment including but not limited to: attendance pattern, suspension, leave of absence, withdrawal, course transfer, and candidature upgrade or downgrade. If the award holder does not provide notice of the changes identified above, the University may require repayment of any overpaid stipend.

10. Termination

a. The Scholarship will be terminated:

I. on resignation or withdrawal of the recipient from their research degree,
II. upon submission of the thesis or at the end of the award,
III. if the recipient ceases to be a full-time student and prior approval has not been obtained to hold the Scholarship on a part-time basis,
IV. upon the recipient having completed the maximum candidature for their degree as per the University of Sydney (Higher Degree by Research) Rule 2011 Policy,
V. if the recipient receives an alternative primary stipend scholarship. In such circumstances this Scholarship will be terminated in favour of the alternative stipend scholarship where it is of equal or higher value; in circumstances where the scholarship is of equal value, the recipient may decide which scholarship to retain,
VI. if the recipient does not resume study at the end of a period of approved leave, or
VII. if the recipient ceases to meet the eligibility requirements specified for this Scholarship, (other than during a period in which the Scholarship has been suspended or during a period of approved leave).

b. The Scholarship may also be terminated by the University before this time if, in the opinion of the University:

I. the course of study is not being carried out with competence and diligence or in accordance with the terms of this offer,
II. the student fails to maintain satisfactory progress, or
III. the student has committed misconduct or other inappropriate conduct.

c. The Scholarship will be suspended throughout the duration of any enquiry/appeal process.

d. Once the Scholarship has been terminated, it will not be reinstated unless due to University error.

11. Misconduct

a. Where during the Scholarship a student engages in misconduct, or other inappropriate conduct (either during the Scholarship or in connection with the student’s application and eligibility for the Scholarship), which in the opinion of the University warrants recovery of funds provided, the University may require the student to repay payments made in connection with the Scholarship. Examples of such conduct include and without limitation; academic dishonesty, research misconduct within the meaning of the Research Code of Conduct (for example, plagiarism in proposing, carrying out or reporting the results of research, or failure to declare or manage a serious conflict of interests), breach of the Code of Conduct for Students and misrepresentation in the application materials or other documentation associated with the Scholarship.

b. The University may require such repayment at any time during or after the Scholarship period. In addition, by accepting this Scholarship, the student consents to all aspects of any investigation into misconduct in connection with this Scholarship being disclosed by the University to the funding body and/or any relevant professional body.

12. Acknowledgement and Publications

a. The successful scholarship recipient must acknowledge the support of this scholarship in any works published.