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Clinical placement checks and clearances

If you are completing a health-related degree at the University, a core part of your course will be a placement in a health facility. There are certain checks and clearances you will need to complete before you can undertake this placement.

Overview and NSW Ministry of Health verification

Before you attend a placement in a NSW Ministry of Health facility, you will need to meet certain requirements to be verified by the NSW Ministry of Health to ensure your safety and that of other students, staff and patients.

We will let you know during enrolment what checks and clearances are required for your course. Depending on your placement and faculty or school requirements, you may also need to get a Working With Children Check.

As a higher degree by research student it is possible that part of your course will be carried out in a NSW Health facility. There are certain checks and clearances you will need to complete before you can undertake this work. This could be collecting samples from subjects in clinics, working in a laboratory or simulation unit located in or on public hospital grounds. For those candidates carrying out their studies in a NSW Health facility, it is important to discuss the checks and clearance requirements with your supervisor.

If this applies to you, contact Work Integrated Learning at as they will manage the submission of your documents to NSW Health.

NSW Ministry of Health verification

The NSW Health student verification pack (pdf, 1MB) outlines the Vaccination and National police check requirements in further detail and outlines the appropriate evidence/documents required. This is necessary to meet the verification standards set by the NSW Ministry of Health.

Who? Documents required
All students (including higher degree by research students and the groups below)
  • Student placement clearance summary sheet
  • Australian national police check
  • NSW Health code of conduct agreement for students
  • Appendix 6 undertaking declaration form
  • Appendix 7 Tuberculosis
  • Completed vaccination record card
International students (including higher degree by research students) without permanent residency (including New Zealand) Overseas police check or statutory declaration
Students with MMR serology on their vaccination report card Rubella serology report
If Hepatitis B records are unavailable Attachment 9 Hepatitis B statutory declaration
Medicine, Dentistry and Oral Health students Blood borne virus declaration

What if you've already been vaccinated?

Blue book, Medicare immunisation history and overseas vaccination records need to be transcribed onto a NSW Health student vaccination record card by your GP. Each entry needs to be signed and stamped by the GP.

Non-english records will have to be translated by a GP who speaks that language or you will have to provide a certified translation.

Current NSW Ministry of Health employees

If you are a current NSW Ministry of Health employee, you still need to get verified as a student by the NSW Ministry of Health before your placement.

What happens next

If you have gained full or temporary compliance, you will be able to attend your placement.

If you have been assessed as unable to either temporarily or permanently meet one or more of these mandatory requirements, contact Work Integrated Learning.

Work Integrated Learning

Opening hours

9am to 5pm, Monday to Friday.

Last updated: 08 March 2024

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