Once you have completed your thesis, you will need to submit it for examination.
The University has upgraded technology to improve the way students will submit their thesis.
From 1 September, you'll use the Research Education Candidature System (RECS) to lodge your Notice of intent to submit. You'll then be able to submit your thesis in RECS and track the examination progress.
If you lodged your Notice of intent to submit before this date, you won't be impacted by the change. You'll use Cloudstor to upload your thesis, and then email the link to your HDRAC faculty/school team.
If you received a revise and resubmit outcome for your thesis examination, contact HDRAC for advice.
Four months before your latest date for submission, we will send you instructions on completing your Notice of intent to submit. You'll need to complete this three months before your expected thesis submission date.
In your Notice of intent to submit, you will provide information relating to:
Once the above is approved your Notice of intent to submit will be deemed complete.
Your supervisor will nominate examiners and usually provide them with your thesis abstract. Prospective examiners will need to formally accept this invitation. Your supervisor will organise any additional examination requirements, such as:
You can lodge your notice in RECS by going to ‘My Record’, ‘Examinations’, then ‘Start’.
If you want to submit your thesis before your earliest date for submission, you will need to complete an early submission request in RECS first. Contact HDRAC for further assistance if needed.
If you are due to revise and resubmit your thesis contact your HDRAC faculty/school team for advice.
If you have been severely impacted by the COVID-19 pandemic, you may be approved to have your thesis examined under emergency conditions as outlined in the Thesis and Examination of Higher Degrees by Research Policy. If this applies to you, you'll be able to select this on your Notice of intent to submit form.
Further infromation is outlined in the Guidelines for students submitting under emergency conditions (docx, 27KB).
You will need to complete a Student approval form for thesis under emergency conditions (docx, 45KB).
It may be possible for you to change your selection of examination after the Notice of intent to submit has been lodged. You will need to request this with your Chair of Examination. Contact your relevant HDRAC faculty/school team for advice.
There are three different ways of having your thesis examined. You have the opportunity to select a relevant mode of examination in your Notice of intent to submit, subject to supervisor endorsement and faculty/school approval. You should discuss the mode of examination with your supervisors before submitting your Notice of intent to submit.
If you've been severely impacted by the COVID-19 pandemic, you may be able to apply to have your thesis examined under emergency conditions.
If your thesis submission includes an exhibition, alternative arrangements need to be made to accommodate your exhibition and an oral examination.
You need to provide a Notice of intent to submit as described above. You will also need to follow the steps to submit your thesis.
HDR students normally exhibit their creative work for examination in the designated SCA Project Space, Room 201B, A12 Macleay Building.
You will meet with your lead supervisor to complete a SCA Student Exhibitor form and risk assessment and submit it to SCA Gallery Manager. You need to observe the terms and conditions, installation requirements and schedule.
We make every effort to meet your space and equipment requirements, however we can’t guarantee all requirements can be met due to the large and complex nature of exhibitions. Promotion of your work for examination and any hosting events are your responsibility and must be discussed in advance with the SCA Gallery Manager.
Your oral examination will:
Before your oral examination you will be sent the preliminary reports on your thesis by the convenor for your examination. This will help you prepare for your presentation. The reports are confidential and can’t be published in any form without consent.
Your oral examination will take about two hours and consists of four sections.
Once the Faculty receives the Chair’s report and any final reports, a final recommendation on your result will be made. We will notify you of this outcome.
If you need help, you can contact your HDRAC faculty/school team.
If you're lodging your Notice in RECS, you’ll be able to access user guides and videos with more information once you log in.
HDRAC is closed for in-person enquiries
Level 5, Jane Foss Russell Building, Darlington Campus
9am to 5pm, Monday to Friday.