For teaching spaces

• Bookings open only at certain times of the year.
• Teaching spaces are not available for hire during the semester until timetabling has been completed and all classes allocated. This means we may be unable to check availability of spaces until the Timetabling Unit has released the rooms for bookings.

General availability

• Semester 1 bookings may not be available until early March.
• Semester 2 bookings may need to wait until early May.
• Bookings made during these times are allocated to a waiting list, so we recommend that you place a request as far ahead in advance as possible.

Religious ceremonies

We cannot host religious ceremonies, including sermons (of any denomination), christenings and Bar Mitzvahs.

Weddings

Civil service wedding ceremonies are allowed, only on weekends. This is to minimise disruption to students and staff, whether or not they are held during the semester – check key dates in the academic calendar.

In all venues you will need to organise catering.

We can advise on catering budgeting and provide a list of preferred catering companies.

You can select a caterer yourself (not including Halls), but they will need to be approved by University Venues, hold a gold license, complete the University contractor induction, and sign the Catering Terms and Conditions.

Important information

• All weddings must select a caterer from the prequalified suppliers list.
• Catering can’t be taken inside lecture theatres and seminar rooms but we can help you find a venue with a foyer area that can be used for eating and drinking. 
• The Great Hall does not have a commercial kitchen. The Ante Room can be used, however caterers need to bring in all the equipment to be used.

Venue hire includes any of the accessories, equipment and furniture already existing in the room. A list of these items will be provided on confirmation of your booking.

Many venues include:

• data projectors with dual projection
• computers
• visualisers (document cameras)
• interactive screens
• user-friendly touch panels
• student interactive kits
• lecture recording tools.

Exclusions

If your event requires additional furniture or audiovisual (AV) equipment, you may want to bring in external providers. The University has a list of preferred suppliers.

The University is a party to the principles listed in the Liquor accord which governs the sale and consumption of alcohol on our campuses.