false

  • Reduced study load false false
  • 2. Check if you can apply true true

50%

Eligibility

The University can only approve reduced study load requests under specific circumstances.

m-hero--simple

false

Compassionate or compelling circumstances

These are generally circumstances beyond your control and which have an impact upon your course progress or wellbeing. These could include, but are not limited to:

  • serious illness or injury, where a medical certificate states that the overseas student was unable to attend classes
  • bereavement of close family members such as parents or grandparents
  • major political upheaval or natural disaster in the home country requiring emergency travel and this has impacted on the overseas student’s studies
  • a traumatic experience, which could include:
    • involvement in, or witnessing a serious accident
    • witnessing or being the victim of a serious crime

Required documents

You will need to supply the relevant supporting documents.

You are required to provide one of the following:

  • a signed medical certificate or report, on appropriate letterhead, from a doctor or psychologist stating that you're unable to attend classes
  • a detailed statement from a counsellor at the University's Student Wellbeing Service who has been involved in your assessment or treatment

Medical certificates should:

  • be issued within three months of the request date
  • have a clear duration of recommended time away from studies
  • include a treatment plan if applicable
  • indicate that you will be impacted for a substantial period of the semester
  • be translated into English by the National Accreditation Authority for Translators and Interpreters (NAATI) if in a language other than English. Provide the original language document and NAATI translation in your request.

A doctor's certificate or hospital statement showing your expected due date.

Medical certificates should:

  • be issued within three months of your request date
  • state a clear duration of recommended time away from your studies
  • include a treatment plan, if applicable
  • indicate that you'll be impacted for a substantial period of the semester
  • be translated into English by the National Accreditation Authority for Translators and Interpreters (NAATI) if issued in a language other than English — provide both the original document and the NAATI translation.

A confirmation email from the Student Affairs Unit or another University department.

If you're involved in a legal matter or criminal event, provide:

  • evidence of the duration and any bail conditions

If you're affected by major political upheaval, a natural disaster or a traumatic experience, provide:

  • relevant documents such as medical certificates, death certificates, proof of relationship, birth certificates or police reports
  • in the absence of sufficient documents, provide a student declaration form (docx, 53KB) including an explanation of why additional documents aren't possible.

Medical certificates should:

  • be issued within three months of the request date
  • have a clear duration of recommended time away from studies
  • include a treatment plan if applicable
  • indicate that you will be impacted for a substantial period of the semester
  • be translated into English by the National Accreditation Authority for Translators and Interpreters (NAATI) if in a language other than English. Provide the original language document and NAATI translation in your request.

For the bereavement or serious illness of a close family member, such as a parent or grandparent, provide:

  • a death certificate/medical certificate
  • proof of relationship.

Medical certificates should:

  • be issued within three months of the request date
  • have a clear duration of recommended time away from studies
  • include a treatment plan if applicable
  • indicate that you will be impacted for a substantial period of the semester
  • be translated into English by the National Accreditation Authority for Translators and Interpreters (NAATI) if in a language other than English. Provide the original language document and NAATI translation in your request.

If your current childcare arrangement is no longer available, provide a student declaration form (docx, 53KB) explaining the circumstances and your plan for a new arrangement.

If you need to look after a sick child, provide a medical certificate.

Medical certificates should:

  • be issued within three months of the request date
  • have a clear duration of recommended time away from studies
  • include a treatment plan if applicable
  • indicate that you will be impacted for a substantial period of the semester
  • be translated into English by the National Accreditation Authority for Translators and Interpreters (NAATI) if in a language other than English. Provide the original language document and NAATI translation in your request.
_self
<p>Be aware of unregistered or fraudulent operators who claim to be able to provide the supporting documents you need for your application.</p>

Fraudulent documents

h3

cmp-callout--warning-red

Course structure circumstances 

Course structure issues fall within compassionate or compelling circumstances and include:

  • your faculty or school is unable to offer any other units of study because of the structure of your program
  • where the registered provider was unable to offer a prerequisite unit, or the overseas student has failed a prerequisite unit and therefore faces a shortage of relevant units for which they are eligible to enrol.

Required documents

If you don't have enough units available during a semester because you've previously failed a unit or received credit, explain in your application why you can't select a full-time study load, for example:

  • you've failed a prerequisite and have less than a full-time study load available this semester
  • you've changed your major, specialisation or pathway and not all subjects are available in the semester
  • there is limited core subject availability in your major or specialisation area.

You will also be required to provide any written advice or approval provided by your faculty or school.

Academic intervention strategy

If you're currently on the progression register, an academic adviser from your faculty or school may recommend reducing your study load to help you successfully complete your remaining units.

In this case, your faculty or school may implement a formal intervention strategy.

Required documents

You are required to provide one of the following:

  • evidence of an Academic Progression and Advice session with your faculty or school. An academic progression letter is not sufficient evidence, you also need to attach your formal academic progression plan and a recommendation from your faculty's academic adviser
  • a show cause outcome letter stating that a reduced study load is a condition of your re-enrolment.

Reasons that won't be accepted

These include but are not limited to:

  • career or transport reasons
  • waiting on an outcome for a credit for previous study application
  • not wanting to do certain elective units or waiting for certain electives to be available
  • completing an intensive unit or receiving credit for a previous study where there are remaining units left to complete for full-time study.
Last updated: 02 June 2026

Website feedback

Tell us if you’ve spotted a typo or something else wrong with this page. If you have an enquiry or need help with something else such as your enrolment, course etc you can contact the Student Centre.

Tell us if you’ve spotted a typo or something else wrong with this page. For any other enquiries please contact the Student Centre.

Cancel
Thankyou message: Your feedback has been sent. Failure message: Sorry there was a problem sending your feedback. Please try again