Explore our frequently asked questions (FAQs) about the affiliate application process.
Contact the relevant nominator for the area you feel your contribution aligns to.
See webpage for complete list of nominators or check with the faculty member with whom you collaborate.
The nominator will provide advice on whether you are the right fit for the proposed school, centre or medical research institute and discuss your contributions.
Each school, centre and medical research institute has a designated nominator.
If you are a current affiliate or have an active unikey you can apply for a new affiliation, renew your affiliation, or apply for a higher title.
Firstly, contact the appropriate school or area to discuss your contributions. If your affiliation is supported, start your application here.
If you are not a current affiliate or staff member of the University, or your unikey has expired, contact the appropriate school or area to discuss your contributions.
If your affiliation is supported, start your application here.
Refer to the Faculty of Medicine and Health Honorary Titles Provisions.
You can choose an affiliation in the following areas:
The faculty will determine what category and level is appropriate based on your qualifications, experience, and contributions.
Information regarding the criteria for awarding honorary titles can be found in the Faculty of Medicine and Health Honorary Titles Provisions.
Usually, a new affiliation is for 12 months and renewals can be up to 36 months.
The faculty will determine the term of your affiliation, and this will be indicated in your letter of offer or renewal notification.
Reminder notifications will be sent to your University of Sydney email account from the university’s HR management system, Workday (University of Sydney - No Reply <usyd@myworkday.com>) at 60, 30 and 10 days before the expiration of your affiliation (check your spam or junk folder).
We recommend that you engage with this process early to avoid any interruption to your university access.
Please contact the appropriate school or area to discuss your contributions.
If your application for renewal is supported, apply here.
You can renew your affiliation up to six months before the current end date.
Consult with your nominator to ascertain that you meet all criteria for the level you are seeking.
See Schedules Four, Five or Six in the Faculty of Medicine and Health Honorary Titles Provisions which outlines the criteria for award of Clinical, Adjunct and Honorary titles.
Once you have support from your nominator, apply here.
Applications for Level D or E will be reviewed by a faculty committee who will assess your application against the criteria for the appropriate title and level.
Your application must address all criteria.
See Schedules Four, Five or Six in the Faculty of Medicine and Health Honorary Titles Provisions which outlines the criteria for award of Clinical, Adjunct and Honorary titles.
The committee will provide their recommendation to the Executive Dean (Level D applications) or Vice Chancellor (Level E applications).
Important note: As this process can take several months, we recommend that you have at least 12 months remaining on your current affiliation or apply to renew at your current level whilst you go through the process of applying for a higher title to avoid interruption to your university access.
Consult with your designated nominator to ascertain that you meet all criteria for Level D or E. See Schedules Four, Five or Six in the Faculty of Medicine and Health Honorary Titles Provisions which outlines the criteria for award of Clinical, Adjunct and Honorary titles.
Once you have support from your nominator, apply here.
Applications for Level D or E will be reviewed by a faculty committee who will provide their recommendation to the Executive Dean (Level D) or Vice Chancellor (Level E).
The committee will base their recommendation on the criteria for each title and level.
Your application must address all criteria. See Schedules Four, Five or Six in the Faculty of Medicine and Health Honorary Titles Provisions which outlines the criteria for award of Clinical, Adjunct and Honorary titles.
To be registered as Supervisor and Lead Supervisor for HDR students you are required to hold a current honorary title (Clinical, Adjunct, Conjoint or Honorary Academic) at Level B (Lecturer) or above.
Contact the Faculty of Medicine and HEalth Research Education team fmh.reteam-sydney@sydney.edu.au to check you meet the criteria to be a supervisor.
If you are applying for a grant through the University of Sydney, you are required to hold one of the following honorary titles: Clinical, Adjunct, Conjoint or Honorary Academic.
If you are employed by one of our affiliated medical research institutes, a Research Affiliate title is sufficient.
If you are applying for a new honorary title, you must attach a current curriculum vitae with full publication list.
You may include any additional documentation that supports your application.
Some areas will require you to attach an email to your application as proof that you have consulted with the designated nominator.
If you wish to be considered for a Level D or Level E appointment, you must also address all the criteria for the level of which you are applying.
See Schedules Four, Five or Six in the Faculty of Medicine and Health Honorary Titles Provisions which outlines the criteria for award of Clinical, Adjunct and Honorary titles.
If you are applying for an honorary title at a higher level (to Level B – E), you must attach a current curriculum vitae with full publication list, a statement summarising your contributions since your last affiliation and address all the criteria for the level of which you are applying.
See Schedules Four, Five or Six in the Faculty of Medicine and Health Honorary Titles Provisions which outline the criteria for award of Clinical, Adjunct and Honorary titles.
If you are renewing at your current level and title, you must attach a current curriculum vitae with full publication list.
Some areas will require you to attach an email to your application as proof that you have consulted with the designated nominator.
If you are applying for a new or renewing your Research Affiliate or Research Administrator affiliation, you must attach a current curriculum vitae.
Some areas will require you to attach an email to your application as proof that you have consulted with the designated nominator.
No, this is not necessary.
Should your application be successful, the university’s HR team will email you separately to request proof of identification and visa/work rights (if applicable).
For new honorary title applications, or applications for a higher title, you are required to provide the details of three referees.
If you are applying for Level A – C and are employed by a Local Health District, hospital, or health provider you can attach your appointment letter as one of the references.
Your referees must be at least at the academic level for which you are applying.
If you are applying for Level D or E, your referees must be nationally recognised; for Level E at least one of your referees must be internationally recognised.
Suitable referees should be discussed with your designated nominator.
Referees are not required for research affiliate or research administrator affiliations.
Please contact fmh.executive-services@sydney.edu.au for assistance. You may be required to re-submit your application.
Four weeks is the average time it takes for applications to be approved by the faculty and data input into the university’s HR management system, Workday.
Applications for new honorary titles at levels D and E require committee review and can take up to twelve weeks or more (depending on your referee’s response time).
As this process can take several months, we recommend that you have at least 12 months remaining on your current affiliation or apply to renew at your current level whilst you go through the process of applying for a higher title to avoid interruption to your university access.
You can contact fmh.executive-services@sydney.edu.au for dates of committee review meetings.
Once your application has been approved by the faculty, your details will be entered into the university’s HR management system, Workday.
If applicable, a member of the university’s HR team will request proof of identification and visa/work rights.
Once your affiliation is set up in the system you will receive an email from (University of Sydney - No Reply <usyd@myworkday.com>) with the subject line “University of Sydney Affiliation Acceptance”. Follow the instructions in the email to accept your affiliation.
Should you wish to keep a copy of your Letter of Offer you should download the letter prior to accepting.
If you have difficulty accessing your letter of offer you should contact the University Shared Services Centre on +61 2 9351 2000 or email hr.servicecentre@sydney.edu.au for assistance.
If you have renewed your affiliation, you will simply receive an email notification.
First check your junk or spam folder.
If you have not received an email, you should contact the university shared services centre on +61 2 9351 2000 for assistance.
Not necessarily. If you are planning a visit to the University, you should first discuss your plans with the relevant school you are intending to visit.
The school will advise whether a Research Affiliation (for domestic visitors) is required.
International visitors are not required to apply for an affiliation through the Faculty of Medicine and Health's Affiliates Management System.
Information for international visitors can be found here.
Your unikey and access to university systems will cease at the end of your affiliation.
The system will allow you to renew up to six months from the end date of your previous affiliation; however, if your unikey has expired you will need to apply via the grey box: “I am a new affiliate to the University of Sydney OR my unikey has expired”.
You will need to seek approval from the relevant Head of School, Head of Clinical School or Centre Director you wish to be affiliated with.
Once you have this, please forward the approval to hr.service-centre@sydney.edu.au and ask them to amend your affiliation record in Workday accordingly.
No. You only need to hold a current affiliation with one organisational unit within the faculty.
Having an affiliation with one unit does not prevent you from collaborating with or contributing to the activities of others.
