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Class timetables

Review and adjust your timetable

Once you’ve been allocated a timetable through Sydney Timetable, you will be able to review and adjust your timetable up until the last day to add a unit of study for the semester or session (which is the end of the second week of classes for semesters 1 and 2). During the ‘review and adjust’ period, you will need to make sure you are allocated to classes for the units of study you are enrolled in.

It’s important to be aware that once you’ve made changes to your timetable, there is no guarantee you will be able to return it to its previous version. You may be able to obtain your previous class times by adjusting your new timetable, but this will depend on availability.

In many cases, it might not be possible to make adjustments because of class availability, timetable clashes or departmental restrictions.

Review your allocations

Select the ‘Timetable’ tab in the menu bar to access your allocated timetable and view your class details. The coloured icon next to each class tells you its status. Make sure you review each of the statuses as it will tell you if you need to take action.

Status overview

Status What does it mean What can you do?
Allocated This means you're allocated to this class If you're happy with this class allocation, you don't need to do anything. If you would like to remove this allocated class, you can select the 'trash' icon. Before you select the trash icon, make sure you understand the significance of this action. Your place will become available to other students and you may not be able to allocate yourself to this class again
Select This means you are not currently allocated to this class but there are free places remaining. If you would like to allocate yourself to this class, select ‘select’.
Clash This means there is a clash with one of your other allocations. You need to deal with a clash as soon as possible. Select the ‘clash’ button for more information.
Full This means the class is full. If you want to join this class, you will need to submit a 'swap request' or 'join a waitlist'. These are managed in the order they are received and will not always be successful.

Make adjustments to your timetable

Learn how to allocate and adjust your class timetable in the video below.

During the review and adjust period, you can:

All changes are managed in the order they are received and will not always be successful, so if you want to make an adjustment you should do so as soon as possible.

If you’re happy with your allocated classes, you don’t need to make any changes to your timetable.

Adjustments

Screenshot showing where to fins units that can be adjusted

You may be able to change a class that you are allocated to.

  1. Select any activity type with the word ‘ADJUST’ next to it. A list of classes for this activity type will display.
  2. Review your options. You will only be able to join a new class if the grey ‘Select’ button is next to it. Choose ‘Select’ next to the class you want to join.
  3. Sydney Timetable will either allocate you to the new class or display a message describing why you can’t change classes. If you receive an ‘error’ message, you will need to choose ‘Select’ next to a different activity.
  4. If you are allocated to a new class, select ‘Close’ to acknowledge the successful allocation message. Your allocation is in real-time and your timetable will be updated.
Screenshot showing where to find units that can be selected

If you are not allocated to a class for an enrolled unit of study, you will need to allocate yourself.

  1. Select any activity type with the word ‘SELECT’ next to it. A list of classes for this activity type will display.
  2. Review your options. You will only be able to join a new class if the grey ‘Select’ button is next to it. Choose ‘Select’ next to the class you want to join.
  3. Sydney Timetable will either allocate you to the new class or display a message describing why you cannot join this class. If you receive an ‘error’ message, you will need to choose ‘Select’ next to a different activity.
  4. If you are allocated to a class, select ‘Close’ to acknowledge the successful allocation message. Your allocation is in real-time and your timetable will be updated.
Screenshot showing where to find units that can be swaped

If you want to join a class that’s already full, you can request a class swap.

  1. In the ‘Enrolment’ box, select any activity group that has the word ‘ADJUST’ next to it. A list of classes for this activity type will display.
  2. You will see the class you’re allocated to and next to any ‘FULL’ classes, you will see a heart shaped ‘swap request’ button.
  3. Select the heart shaped ‘swap request’ button next to the class you want to join. A confirmation message will appear, select ‘ok’ to confirm your swap request.
  4. After selecting ‘ok’, you will receive one of two messages. If you see the message, ‘swap successful’, you have been allocated to your requested class. If you see the message ‘your swap will be processed once a place becomes available’, your swap is now pending. Be aware, you will be automatically allocated to the class if a space becomes available without further confirmation.

Considerations when making a swap request

  • You can submit multiple swaps for the same class. If you’re successfully allocated into a class you’ve requested, the other swaps will be cancelled. Similarly, if you move to another class or become deallocated from your original class, your swap request will be cancelled.
  • You can cancel a pending swap request at any time. Select the ‘pending swap’ button on the class and select ‘Delete’.
  • You will not be able to request a swap to a class that clashes with another one of your allocated classes.
  • In some cases, space can become available in a class without automatically processing your swap. If you see a space available, even if you have a pending swap request, you should select to join the class.
  • If you make a request to swap classes, and either your original or requested class is impacted by a timetable change (for example the class time changes), your request will be automatically cancelled. If you would still like to swap classes, you will need to submit another swap request.
Screenshot showing the waitlist icon

If you are unable to allocate to any class because there are no places available at a time that doesn’t clash, you can request to join a waitlist.

  1. In the ‘Enrolment’ box, select on any activity group that has the word ‘ADJUST’ next to it. A list of activities for this activity type will display.
  2. Next to ‘FULL’ activities you will see a heart shaped waitlist request button.
  3. Select the heart shaped ‘swap request’ button for the activity you want to join.

Considerations when requesting to join a waitlist

  • You can submit multiple waitlist requests for the same activity. If you’re successfully allocated into an activity you’ve requested, the other requests will be cancelled. Similarly, if you move to another class or become deallocated from your orgininal class, your waitlist request will be cancelled.
  • You can cancel a pending waitlist request at any time. Select the heart-shaped button on the class and select ‘Delete’.
  • You will not be able to submit a waitlist request for an activity that clashes with another one of your allocated activities.
  • In some cases, space can become available in an activity class without automatically processing your swap. If you see a space available, even if you have a pending swap request, you should select the activity.
  • If you make a request to join a waitlist, and either your original or requested class is impacted by a timetable change (for example the class time changes), your request will be automatically cancelled. You will receive an Alert in Sydney Timetable if this happens. If you would still like to join the waitlist, you will need to submit another request.

What happens when you change a unit of study

If you add a unit of study after timetables have been released you will need to log in to Sydney Timetable and allocate yourself to a class. You may find you need to adjust your other activities to ensure there are no clashes on your timetable.

If you withdraw from a unit of study and don’t select another one, you do not need to make any changes to your timetable. The classes associated with the unit you've withdrawn from will be deleted.

Deadlines

Your timetable needs to be finalised by the last day to add a unit of study in the semester or session, which is the end of the second week of classes in Semesters 1 and 2. Ideally, you should seek to finalise your unit of study selections as soon as you can.

Not allocated to a class?

If you have any units of study where you are not allocated to classes, the timetable team will select classes on your behalf and issue you a timetable before the session starts. This may mean some of your other class times need to be changed to avoid clashes.

If you enrol after preferences close but before timetables are released, you will need to allocate yourself to classes.

If you enrol after the date timetables are released, you will need to allocate yourself to classes on your timetable.

If you are unable to allocate to classes due to exceptional circumstances, you can use our online form to request assistance with your timetable for Semester 1 units of study. For your request to be considered, you need to include any required supporting documents.

Calendar feeds

Once timetables are available, you’ll be able to view it on Sydney Timetable and set up a calendar feed to view and sync your timetable in your preferred calendar application.

The feed is updated whenever your timetable changes.

To turn on or activate your calendar feed, log in to Sydney Timetable and select 'Subscribe to your timetable'. You can use this URL to subscribe from your iPhone, Google Calendar, MS Outlook, or other calendars. The help pages on those products will guide you on how to do this.

Viewing, printing and downloading your allocated timetable

Once your timetable is finalised, log in to Sydney Timetable and select the ‘Timetable’ tab. You can view your timetable in either grid view or list view.

In the ‘Timetable’ tab, you have the option to print or download your timetable. Select the ‘print’ or ‘download’ icon located in the grey bar above your timetable to perform either action. You can select your desired print orientation and or choose to download your timetable as an excel or in text format.

How to read your class location

The standard format for how class rooms or locations are presented in Sydney Timetable is: 

Timetable code for unit location


Some locations don’t include a Floor Number.

Some locations include the code ‘VR’ which indicates a variation from a standard room, such as:

  • two or more rooms with movable walls that have been combined for the class (for example, D18.133.134-VR.Susan Wakil Health Building.SWHB SIM Studio 133 and 134-VR)
  • a section within a room, where the room can be used for more than one class at a time (G04.108-VR.Wilkinson Building.Wilkinson Architectural Studio 108. Area 1-VR)

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Last updated: 22 January 2021

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