Related links
Gender affirmation at Sydney
- Overview
- Your rights and protections
- Personal details and student records
- Support and services
Personal details and student records
We're working towards sharing the updates you make to your personal information in Sydney Student with our other systems. We’re also looking at which systems and emails should display your preferred or chosen name with a view to updating these other systems. This won’t happen immediately, however we recognise and affirm your right to be known by a name that’s different to your legal name. There are some instances, such as official academic documents and government forms, where the University must display your legal name. There are also some systems owned by third parties where we might not be able to use your preferred or chosen name.
If you’d like to talk to someone if you come across an instance your where preferred or chosen names should be displayed, please reach out to diversity.inclusion@sydney.edu.au.
Find out how you can update our key systems, the name on your student card and your academic documents.
| Record or system | How to update | More information |
|---|---|---|
| Sydney Student | In Sydney Student, go to ‘My details’, then ‘Personal details’. |
|
| Canvas | In Canvas, go to ‘Global Navigation’, ‘Account’, select ‘Settings’, then ‘Edit Settings’. |
Find out more about updating your personal details. |
| Class lists | Update in Sydney Student; go to ‘My details’, then ‘Personal details’. |
|
Contact ICT. |
|
|
| RECS | Contact ICT. |
|
| Sydney Timetable | Update in Sydney Student; go to ‘My details’, then ‘Personal details’. |
|
Student card
If your legal name has been updated in Sydney Student, you can apply for a replacement student card by submitting our online form.
Transcript and academic records
Due to government requirements, you'll first need to change your legal name (name provided on your birth certificate), and then ask us to update this in Sydney Student so that your academic records can be udpated.
- Certificate of current enrolment
You can download a certificate of current enrolment from Sydney Student; go to ‘My studies’, then ‘Enrolment’. Find out more on our certificate of current enrolment page. - Completion letter
You can download your completion letter from Sydney Student once it's available; go to 'My studies', then 'Assessments'. Find our more on our completion letter page. - Academic transcript
To request an academic transcript, submit an online form. Find out more on our academic transcripts page. - Degree certificate (testamur)
To request a testamur, complete the Application for a replacement testamur (doc, 118KB) and email it to grads.office@sydney.edu.au. Find out more on our degree certificate (testamur) page. - Certificate of graduate status
To request a certificate of graduate status, submit our online form. Find out more on our certificate of graduate status page.
If you don't see your legal name changes
We're aware of a problem affecting some students where legal name changes made in Sydney Student are not appearing in all our systems. We acknowledge this is frustrating and we appreciate your patience while we're working on a solution.
After we've updated your legal name in Sydney Student, it can take up to two weeks for the change to display in other systems. If your updated name isn't displaying after this time, contact ICT in the Shared Services Centre so that we can investigate for you. Please provide us with a list of each system that hasn't been updated, so that we can fully explore the issue.
Last updated: 01 May 2024
